Lineup Systems Ltd
Privacy Notice for Adpoint Assistant
Effective Date: 24 February 2025
Last Updated: 24 February 2025
- Introduction
Welcome to Adpoint Assistant (the “Service”), a plugin designed to enhance user productivity within Google Mail by integrating with Adpoint services. This Privacy Notice outlines how we collect, use, and protect your personal information when using the Adpoint Assistant plugin.
- Information We Collect
When you use Adpoint Assistant, we may collect and process the following data:
- User Information: Your Google account name and email address (required for authentication and personalised functionality).
- Usage Data: Basic interaction logs, error reports, and feature usage analytics (collected anonymously and aggregated for service improvements).
Adpoint Assistant does not store, access, or share the contents of your emails, attachments, or any other data beyond what is necessary for authentication and service functionality.
- How We Use Your Information and the Lawful Bases for Processing
We use the collected information to:
- Authenticate users securely via their Google accounts.
- Personalise and improve the Adpoint Assistant experience.
- Provide support and troubleshoot service-related issues.
- Comply with legal obligations, security policies, and applicable laws.
We rely on legitimate interests and legal obligation as the lawful bases for processing your personal data. We have a legitimate interest to provide the best possible service to Adpoint customers and will comply with legal obligations where required.
- Data Security
We implement industry-standard security measures, including TLS encryption for data in transit and AES-256 encryption for stored data. User data is processed within secure environments compliant with ISO 27001 and SOC 1 Type II standards.
- Data Retention
Adpoint Assistant retains user authentication data only for the duration of an active session. No personally identifiable information is stored beyond session expiration. Any logs are anonymized and deleted periodically.
- Third-Party Access & Data Sharing
Adpoint Assistant does not share, sell, or distribute user data to third parties except:
- When required by law or legal proceedings.
- When necessary to protect the rights, security, or property of Adpoint, its users, or the public.
- With trusted infrastructure service providers under strict data processing agreements.
- User Controls & Account Management
You have full control over your personal data and have the following rights:
- Right of access – subject to certain exceptions, you have the right to request a copy of the information we hold about you;
- Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete;
- Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records;
- Right to restriction of processing – where certain conditions apply you have a right to restrict the processing;
- Right of portability – you have the right to have the data we hold about you transferred to another organisation;
- Right to object – you have the right to object to certain types of processing such as direct marketing; and
- Right to object to automated processing, including profiling – you also have the right not to be subject to the legal effects of automated processing or profiling.
If you wish to exercise any of these rights, please contact service.desk@lineup.com.
You will not have to pay a fee to exercise any of your rights. However, we may charge a reasonable fee if your request is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.
In the event we refuse your rights request, we will provide you with a reason why, which you have the right to legally challenge.
Revoking Access: You can disable Adpoint Assistant at any time via your Google Account security settings.
- Compliance with Google API Services User Data Policy
Adpoint Assistant’s use of Google API services strictly adheres to the Google API Services User Data Policy including the Limited Use requirements. We do not use or transfer data for advertising purposes or any purpose outside the explicitly stated functionality.
- Changes to this Privacy Notice
We may update this Privacy Notice from time to time. Any changes will be posted on this page with an updated “Last Updated” date.
- Contact Us
For any questions or concerns about this Privacy Notice or our processing of your personal data, contact us at:
Lineup Systems Ltd
1st Floor, 14 Austin Friars, London, EC2N 2HE, UK
Email: service.desk@lineup.com
Website: www.lineup.com
If you believe you have exhausted all possible avenues of resolving your data protection concerns with us, you may lodge a complaint in the UK with the ICO by visiting their website here.
If you are in the EU, a list of local Supervisory Authorities can be found here.
- Data Protection Officer (“DPO”)
Our DPO can be contacted as follows:
Evalian Limited
West Lodge, Leylands Business Park, Colden Common, SO21 1TH, UK
Email: dpo@evalian.co.uk
Tel: 03330 500 111